5 Ways MSP Saves You Time Every Week

Krista Kutz

Growth & Impact Manager

As a ministry leader, you're no stranger to a packed to-do list. Each week, you're scheduling volunteers, sending reminders, filling last-minute gaps, and more.

It's a lot to keep up with, but here's the good news: Ministry Scheduler Pro is designed to lighten your load with built-in tools that can automate common scheduling tasks.

The best part? These features are already included in your subscription! No extra cost, no extra stress. Here are five ways MSP can lighten your load this week.

1. Automate reminders to reduce no-shows

Say goodbye to last-minute calls or forgotten assignments! MSP saves you time by automatically sending email or text reminders about upcoming assignments. Fewer no-shows, less stress, and everyone shows up ready to serve!

Tip: Customize the timing of reminders to fit your church's needs, or let volunteers choose when they receive them.

Learn More: Set up automatic reminders for your volunteers.

"MSP really has been a wonderful addition to my tool chest. I have had many comments from my ministers about how great it is. Coordinators have said that there is a much lower percentage of no-shows. The online access, the "sub request" feature, the profile feature—they all contribute to the success."
— Mary Dupuis, Holy Spirit Catholic Parish (Great Falls, MT)

2. Find subs quickly and easily

Life happens—sometimes a volunteer can't make it to service. MSP makes finding a replacement simple with one-click sub requests. MSP will notify all qualified and available volunteers, and your schedule gets updated automatically, so you're not left short-handed.

This feature saves the day when there are unexpected emergencies, like when a volunteer has a sick child or last-minute travel. MSP has everyone's back!

Learn More: See why sub requests are a favorite feature.

"We almost never have no-shows now, which used to happen often. The servers compete to snatch up sub requests. Everyone is happy with his schedule because each person has control of what happens."
— Fr. John Brancich, Immaculate Conception Church (Omaha, NE)

3. Empower volunteers to keep their profiles current

No more chasing down everyone's information! MSP tracks your volunteers' availability, contact info, service preferences, and even family groupings, so you don't have to keep those details in your head. And when that information inevitably changes, MSP makes it easy for volunteers to update it online. No post-its, no emails, no data entry! It's like having a personal assistant for your ministries. This means less admin work for you and a more accountable community of volunteers.

Learn More: Show volunteers how to update their profiles.

"Our Liturgical Ministers are THRILLED at the simplicity with which they can get their schedules, change their profiles and time off requests and request subs—all online! They can do it all themselves and take pride and responsibility for their Ministries! I LOVE MSP!"
— Greg Lesko, Christ the Light of the World Parish (Duquesne, PA)

4. Fill all positions before Sunday

Instead of scrambling at the last minute to recruit volunteers for unfilled positions, let MSP help you. You can enable MSP to send an automatic weekly email that lists all open slots and sub requests, encouraging volunteers to sign up before the weekend. It's a simple way to reduce stress, save time, and ensure every role is covered!

Learn More: Set up automatic weekly emails to simplify filling all roles.

"With the Web Terminal I have people volunteering for extra assignments. That was not happening pre-MSP. My volunteers are definitely more involved in their scheduling."
— Richard Lepke, Hope Baptist Church (Las Vegas, NV)

5. Post schedules online for real-time access

MSP makes it easy to share up-to-date schedules on your church's website. Current volunteers can view their assignments anytime. Potential volunteers can see where help is needed and feel inspired to get involved. Plus, pastors and church leaders can check an accurate schedule right before services begin—no need to rely on outdated printed copies.

Learn More: See how easy it is to post schedules online.

Ready to work smarter, not harder?

These five features are included in your MSP subscription! Activating them is simple. And you can even start small, trying just one or two at a time.

Need help activating them? We're here to support you every step of the way, with unlimited tech support.

Not yet a subscriber yet? Start a free trial today, and see how MSP can free up hours of time every week.