Ministry Scheduler Pro: Church Volunteer Scheduling Software

Scheduling Road Map

Better understand the scheduling cycle in Ministry Scheduler Pro

First Time Set Up

Follow this step-by-step set up process to get your team ready to use MSP.

Get Oriented

Dive in to MSP by taking a look at the 3-part video tour.

To begin the setup, download MSP to your computer and license with your activation code and administrator’s password.

Complete Set Up

1. Define your ministries.
2. Enter your service times.
3. Import your volunteers from your church management software or a spreadsheet or enter them manually.

Learn how in Steps 1-3 of the Quick Start Guide.

Meet with Leaders

Meet with key personnel and decide how to delegate work.

Share the 3-part video tour and Leader tutorial to help leaders get familiar with their new online privileges and how they stand to benefit.

Email Your Volunteers

Use the Announcements pane to send a template email introducing MSP and inviting volunteers to update their preferences online.

Learn how in the Announcements chapter of the Complete User Guide.

Schedule Flow

Prepare, publish, share, remind, and repeat.

Fill Your Schedule

Create a schedule in the Schedules pane of MSP. Fill it in by hand picking volunteers, creating repeating assignments, auto-scheduling volunteers, or a mix of all three methods. Watch the Scheduling and Planning tutorial for an overview of scheduling methods.

Set up the Web Terminal

Your one-time set up of the Web Terminal

Setting up the Web Terminal must only be completed once.

If you haven't done so already, be sure to use the Web Terminal Checklist to set up and customize the Web Terminal.

Watch the volunteer tutorial to see how the Web Terminal works.

Send "Schedule Finalized" Email

Use the "Schedule Finalized" email template within the Announcements pane to notify volunteers of their scheduled positions.

Reminders and Subs

Volunteers will get email or text reminders to help reduce no shows. They can request subs, accept subs and propose trades online, or through the iPhone or Android app.

Availability Update Request

Before you run your next schedule, send the "Availability Update Request" email template. Confirming current preferences and requesting that volunteers update their availability online will reduce conflicts in your next schedule.

Back to "Fill Your Schedule"...

Still have questions? Find answers with step-by-step instructions!

Chances are you aren’t the first person with your question, so we created a vast library of searchable answers to the questions we hear the most.

Search for solutions

Want to speak to a member of our team?

Call or email our support team! We are open 7am - 3pm PST, M-F.

support@ministryschedulerpro.com

(888) 622-0949

Send in your Data Files