Scheduling Cycle Map
Prepare, publish, share, remind, and repeat.
Start by checking your service times to make sure they reflect your current needs. Ensure any yearly services have the correct dates and times and that the number of volunteer positions looks right for each service. While you can make manual adjustments to your schedule, best practice is to make sure these are as up to date as possible before creating the new schedule.
If you are using either Preassignments or rotating Teams, you may want to check and make sure that these assignments are up to date, as rotating assignments are placed on the schedule as soon as they are created.
Before you create the schedule, send the "Availability Update Request" email template. Confirming current preferences and requesting that volunteers update their availability online will reduce conflicts in your next schedule.
Fill your schedule
Create a schedule in the Schedules pane of MSP. Fill it in by hand picking volunteers, creating repeating assignments, auto-scheduling volunteers, or a mix of all three methods.
Send "Schedule Finalized" email
Use the "Schedule Finalized" email template within the Announcements pane to notify volunteers of their scheduled positions.