How to Get Your Ministry Leaders On Board – Without Overwhelming Them!

Ministry Scheduler Pro is already making your job easier – but what about your ministry leaders? If your church has separate coordinators for Lectors, Ushers, or Altar Servers, they can benefit from MSP too.

The good news? Involving them is simpler than you might expect.

Why Adding Leaders Just Makes Sense

When ministry leaders aren't using MSP, they often default to old habits:

• Sending reply-all emails to find a replacement
• Asking you to relay information or make schedule changes
• Tracking volunteer notes on paper, spreadsheets, or by memory

There's a better way. With the Leader role in MSP, everyone can work together without duplicating tasks by allowing Leaders to:

• Help fill gaps by requesting subs on behalf of volunteers who cancel
• View live rosters with up-to-date contact info — no extra lists to maintain
• Edit assignments for their own ministry when things shift
• Send personalized messages — no more reply-all email chains

Everything stays in one place. Everything stays up to date.

What Makes the Leader Role So Simple

Leaders only see their own ministry in MSP — and only the tools that help them coordinate it well. No full-system access. No risk of changing things they shouldn't. No overwhelm.

It's a simple way to:

• Empower leaders to help manage their teams
• Keep communication centralized with easy links to the schedule
• Maintain accurate, up-to-the-minute rosters and assignments

And best of all, it makes your job as admin even easier, too.

How It Creates a Win-Win

MSP simplifies the work you and your leaders are already doing.

• For your leaders, it means fewer calls, less back-and-forth, and real-time access to tools that simplify managing schedules and volunteers.
• For you as the admin, it means fewer updates to implement — and fewer duplicated efforts.

How to Get Started

Start small: choose one ministry leader who's already helping coordinate volunteers.

Invite them to be a Leader in MSP, and let them know how it can make their role easier. There's no lengthy training required — simply send the preconfigured template Intro Email: Leaders from the Announcements pane. This email includes a short video and step-by-step instructions to help them get started with confidence.

Give It a Try This Week

You're not alone in getting your Ministry Leaders on board. With just a few simple tools and a little encouragement, MSP makes it easy to support your Leaders — and ensure your volunteers are informed, empowered, and ready to serve.

Not yet scheduling ministries with MSP? Try a free trial today.